Our client, a growing charity with locations across the UK is looking for an experienced Executive Assistant to support the CEO. As the Executive Assistant to the CEO, you will play a vital role in supporting the charity to achieve their mission and deliver their ambitious strategy. You will develop and deliver a comprehensive organisational, administrative and management support service to the CEO, Chair, Senior Leadership Team and wider team as required.

You will be dealing with a wide range of external and internal stakeholders and will be the first point of contact for the CEO and Chair.

Key responsibilities

• As EA to the CEO and Chair, you will exercise sound judgement to tackle issues arising, you will have the confidence to push back as needed and take a proactive approach to problem solving
• You will work across the team at all levels and be comfortable working with a wide range of external stakeholders
• Effective gatekeeper to CEO and Chair. Support CEO in all aspects of their role; helping to manage time and priorities, coordinate meetings, ensure she is fully prepared with relevant information packs for all meetings and help to follow-up agreed action points
• Support the Chair and good functioning of the Board of Directors in all related matters; coordinate Board and Committee meetings, Advisory Groups, key stakeholder meetings and other related activity
• Pro-active diary and email management including the management of multiple demands on both the CEO and Chairs time which need to be resolved to fit their requirements and those of their stakeholders
• Working with the CEO to prepare meeting documentation for the SLT weekly meetings, including drafting agenda's, maintaining a forward plan, attend, minute and follow up relevant actions
• Co-ordinate the approval of holiday requests of SLT members
• Assist the CEO with the preparation of PowerPoint presentations, speeches and projects as requested and to track work across the organisation to ensure the nominated team members undertake actions within the agreed timeframe
• Research to provide briefings to CEO and SLT ahead of key stakeholder meetings (external or internal) to ensure alignment across the organisation
• Coordinate and support stakeholder engagement events including workshops and webinars which convene key stakeholders from across the sector and government
• Provide general administrative services including booking meeting venues, organising travel and preparing travel itineraries
• Read, research, summarise documents, reports and articles, and advise the CEO of current sector developments, etc.
• Support the CEO and Chair with time and workload management to ensure that deadlines are met
• To ensure that relevant electronic files and systems are kept up to date as required

Person Specification

• At least three years' experience supporting at executive level (i.e. CEO or Board)

• Experience of the charity / not-for-profit / public sector is desirable
• Proficient in all MS Office packages including Teams and Sharepoint

Excellent Benefits

28 days holiday, plus 8 statutory bank holidays.

Full time hours are 37.5 per week, standard working hours are 9:00am - 5:30pm including one hour lunch. Core hours of work are between 10:00am and 3:00pm.⣯

Flexible working /Hybrid working

3 Volunteering days per year

Personal/professional training allowance £750 per year

Income protection⣋

Enhanced Pension

Employee Assistance Programme

Health Cash Benefit

Group Life Assurance⣋

Cycle to Work Scheme

Headway Recruitment is acting as an Employment Agency in relation to this vacancy. Headway Recruitment are an equal opportunities employer and we are committed to a policy of diversity, equality and inclusion.

Our client a leading Healthcare recruitment company supporting some of the UK's largest Healthcare Providers. They provide staffing for their clients across the UK, helping them by providing highly trained healthcare staff to drive their growth and success. The company have grown remarkably since their inception in 2016. They are now looking to recruit a Payroll and Office Manager to join their team based in South Leeds.

This is a great opportunity to join an exciting and energetic team comprising recruiters, finance experts, marketers and healthcare specialists. They are an equal opportunities employer and an ethnically diverse organisation, who are passionate about your personal interests, and allow you thrive in those interests. They have colleagues who are passionate about football, support Leeds United, love boxing, cooking and baking and fashion and believe it is important to create a fun and exciting place to work. They are excited about empowering people and will work with you to develop your skill set.

The role and responsibilities:

They are seeking an experienced Payroll Administrator to support the monthly payroll of staff. 80% of the role is Payroll focused. 20% of the work also focuses on admin activities. Ideally they are hoping to fill this role immediately. The role is Finance and Admin based and duties will include:

• Liaising between internal and outside agencies to ensure all relevant information is collated and communicated effectively and in a timely manner
• Ensuring the accuracy of each pay run and all employee and pension records
• Managing the payroll inbox and handling all payroll related queries
• Preparation of payroll journals, payroll reconciliations and creating reports on request Payroll and Office Manager Job Description
• Supporting the business with admin related tasks including updating of key HR information systems
• Proactively reviewing current processes and procedures and implementing changes where necessary to ensure the efficiency and accuracy of a growing payroll.
• Managing all admin-based processes.

To be successful in this role, ideally you will have:

• A minimum of 2 years payroll experience
• Excellent data processing skills and a high level of attention to detail
• The ability to work flexibly and respond to increased pressure of work throughout a month
• Superior interpersonal skills and a positive, approachable manner
• Have a real passion for supporting people to improve their lives
• A desire to become part of a collaborative environment and share knowledge and learning for the benefit of all
• A curious mind-set that underpins your continuous drive to challenge the status quo for achieving better outcomes
• Flexibility to support our mission of bringing healthcare to anyone, anytime, anywhere

Benefits:

• This is a full time role. Salary: £25,000 - £30,000 per year DOE
• 25 days holiday excluding Bank Holidays
• Contributory Pension Scheme
• Free Gym Subscription
• Free On-site Parking
• Annual Personal Development
• Flexible, Hybrid Role
• Company laptop, monitor and keyboard
• A collaborative culture where curiosity, creativity, experimentation and innovation are fostered
• A highly motivated and energetic team bringing a wide range of talents, experience and knowledge to solve complex challenges
• Opportunities to grow and further develop your professional interests

Headway Recruitment is acting as an Employment Agency in relation to this vacancy. Headway Recruitment are an equal opportunities employer and we are committed to a policy of diversity, equality and inclusion.

Administration Assistant

I have a fantastic opportunity for an Administration Assistant to join a shipping and freight management company based in Rawdon, where you will support and assist the team with the daily tasks and duties of an increasing client base.

The team work hard to cater for their clients ever changing requirements and secure continuous business in a competitive industry, building on their distinct qualities and professionalism. The culture within is one of working together and no one is exempt from the tea run⣦

Duties and responsibilities include but not limited to:

• Invoicing out and sending them to customers.
• Opening files for new jobs for team members.
• Ordering stationery- their responsibility to check what is needed for the office
• Passing invoices and chasing invoices.
• Filing- Their responsibility to make sure the filing system is in order and up to date.
• Email out for quotes and pass on to manager.
• Arrange deliveries
• Answer telephone calls
• Learn trailers (Assist team member)
• Learn airfreights (Assist team member)
• Learn sea freights shipments
• Chasing airlines, shipping lines and hauliers for updates, deliveries etc.
• Updating customer spreadsheets
• Progress to dealing with customers and their import and export shipments/trailers once probation is passed.

Monday to Friday- 8:30am to 5pm with 1 hour lunch break

Salary:- £21,000 - £23,000 DOE per annum

On site parking

Good transport links

For more information about this role apply now or call Sally or Nicole at Headway Recruitment.

Headway Recruitment is acting as an Employment Agency in relation to this vacancy. Headway Recruitment are an equal opportunities employer and we are committed to a policy of diversity, equality and inclusion.

Our client a leading Healthcare recruitment company supporting some of the UK's largest Healthcare Providers. They provide staffing for their clients across the UK, helping them by providing highly trained healthcare staff to drive their growth and success. The company have grown remarkably since their inception in 2016. They are now looking to recruit a Training and Compliance Co-ordinator to join their team based in Leeds.

With an exciting and energetic team that comprising recruiters, finance experts, marketers and healthcare specialists. They are an equal opportunities employer and ethnically diverse organisation, and are passionate about your personal interests, and allow you thrive in those interests. They have colleagues who are passionate about football, support Leeds United, love boxing, cooking and baking and fashion and believe it is important to create a fun and exciting place to work. They are excited about empowering people and will work with you to develop your skill set.

Job Description:

• Identifying and assessing areas of significant business risk.
• Checking compliance documents of all staff to make sure materials are complaint, valid and unexpired (DBS, RTW, BRP etc)
• Managing and reporting compliance breaches and exposures with QA Manager
• Developing, implementing, and maintaining internal audit policies and procedures in accordance with local and international best practices.
• Reviewing all new systems, or processes to ensure compliance.
• Conducting ad hoc investigations into identified or reported risks.
• Supporting various departments by collecting and coordinating internal compliance data with auditors and various departments.
• Ensuring complete, accurate, and timely audit information is reported to Management and/or Risk Committees.
• Creating relevant in-house training programmes and resources for staff
• Selecting the most appropriate training methods and activities
• Performing needs assessment to identify knowledge gaps and areas in need of improvement
• Providing vital information about training sessions and informing personnel about available training
• Liaising with management and customer service to create annual training plans
• Researching and recommending new training techniques to HR, creating the curriculum and updating it to reflect developments within the industry
• Ordering training supplies and materials to enhance the instruction programme

Experience required:

• Minimum of 1 year experience in a similar role (essential).
• Aware of the Care Industry's Standards
• Analytical thinker with strong conceptual and problem-solving skills.
• Meticulous attention to detail with the ability to multi-task.
• Ability to work under pressure and meet deadlines.
• Ability to work independently and as part of a team.
• Excellent documentation, communication, and IT skills.

Benefits:

Salary: £20,000 - £23,000 Depending on Experience

Contributory Pension Scheme

Free Gym Subscription

Free On-site Parking

Annual Personal Development

Flexible, Hybrid Role

Company laptop, monitor and keyboard

A collaborative culture where curiosity, creativity, experimentation and innovation are fostered

A highly motivated and energetic team bringing a wide range of talents, experience and knowledge to solve complex challenges

Opportunities to grow and further develop your professional interests.

Headway Recruitment is acting as an Employment Agency in relation to this vacancy. Headway Recruitment are an equal opportunities employer and we are committed to a policy of diversity, equality and inclusion.